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Administrative Coordinator

Company: Kelly
Location: Daly City
Posted on: November 12, 2021

Job Description:

At Kelly-- Professional we're passionate about helping you find a job that works for you. We are hiring for an Administrative Coordinator in Santa Monica, CA Onsite Role! Onsite: Worker is expected to be onsite 2-3 times/week Pay: $28.10/HR Responsibilities: --- Manage calendars and meeting schedules in different time zones using MS Outlook --- Assist with planning department meetings and events including support for agendas and meeting minutes, setting up rooms, and managing meeting attendees --- Coordinating with other company administrative professionals as needed, including those supporting other senior leaders and Kite Executive Team --- Prepare materials and PowerPoint presentations for meetings and external events --- Coordinate domestic/international travel and logistics --- Process and complete expense reports in Concur in a timely matter --- Provide support and process invoices using Oracle EBS --- Assist HR and hiring manager in coordinating interviews and greeting candidates --- Provide general administrative support, including preparing various corporate documents utilizing MS Word, PowerPoint, Excel, MS Teams, and Visio, maintaining files and updating shared files on SharePoint and MS Teams --- Occasional assistance with team event planning --- Other duties as assigned Basic Qualifications: Master's Degree and 2+ years' experience in an administrative role supporting a Director or VP level and above OR Bachelor's Degree and 4+ years' experience in an administrative role supporting a Director or VP level and above OR AA Degree and 5+ years' experience in an administrative role supporting a Director or VP level and above OR High School Degree and 6+ years' experience in an administrative role supporting a Director or VP level and above Preferred Qualifications: --- Self-motivated with a strong sense of ownership in areas of responsibility --- High degree of professional ethics and integrity, with great attention to detail --- General knowledge and understanding of office policies and procedures --- Excellent verbal, written and interpersonal skills with ability to effectively communicate and partner with all levels of the organization --- Advanced knowledge and experience with MS Office including Outlook, Word, PowerPoint and Excel, and other common software such as Adobe Acrobat --- Ability to adapt in a constantly evolving environment --- Ability to multi-task and appropriately triage a heavy workflow, setting appropriate priorities and delivering results efficiently --- Ability to work independently and as part of a team --- Exercise mature and reliable judgment while enjoying the company's enthusiastic, informal, and fast-paced environment --- Previous experience within a pharmaceutical or biotech environment --- Tech savvy with experience using Zoom and SharePoint --- Ability for occasional travel between local sites in El Segundo and Santa Monica --- Experience with Concur and Oracle EBS What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply today! Why Kelly -- ? You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up. About Kelly -- At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world. Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.]]

Keywords: Kelly, Daly City , Administrative Coordinator, Administration, Clerical , Daly City, California

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