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HR Manager

Company: Grist
Location: Daly City
Posted on: January 10, 2022

Job Description:

Company Description

Grist is a nonprofit, independent media organization dedicated to highlighting climate solutions and uncovering environmental injustices. Since 1999, we have used the power of journalism to engage the public about the perils of the most existential threat we face. Now that three-quarters of Americans recognize that climate change is happening, we've shifted our focus to show that a just and sustainable future is within reach.

Our mission is to make the story of a better future so irresistible you want it right now. Over the past four years, Grist has scaled from a Seattle based team of 20-25 to a nationally distributed organization of -60 with a growing budget. Grist's strategy centers on climate, justice, and solutions and we implement our mission through three areas of work: Our award-winning Editorial Program; Fix, our newly launched Solutions Lab; and, our work to transform talent and representation within environmental storytelling.

Job Description

The HR Manager will be responsible for a variety of strategic initiatives as well as day-to-day employee and payroll support to distributed employees across the US. Reporting directly to the Director, Finance, together the responsibilities of this small team include but are not limited to recruitment, compensation, benefits administration, employee relations, performance management, learning and career development, change management, federal, state and local compliance, diversity, equity, inclusion & justice and other business initiatives as needed.

This position is a key partner expected to challenge the status quo and champion new initiatives and also within HR acting as a catalyst of change and stimulating others to change, in such a way that the organization continuously develops towards better performance while cost effectively scaling its back office functions through smart technology and equitable practices.

Responsibilities

Human Resources - 60% Provide both strategic and tactical human resource management and execution in the areas of recruitment, compensation and payroll, benefits administration, employee relations, performance management, learning and career development, change management, federal, state and local compliance, diversity, equity, inclusion & justice and driving engagement
Participate as requested in the recruiting process including helping create job descriptions, posting job ads, prescreening and interviewing applicants, timely candidate communications, background and/or reference checks, and facilitating the hiring/offer letter process
Administer new hire onboarding and off-boarding programs in Zenefits, including new hire, employee status change and termination data entry, timely onboarding and new hire form completion and compliance, and new hire and attrition reporting with the goal of helping to create an awesome first impression of Grist which solidifies our first year retention
Coordinate all benefits and related vendor relationships as well as annual benefit renewal process; manage 401K administration and compliance
Respond to employment-related inquiries from employees and managers
Help launch, execute and update our annual performance management and review process
Manage digital employee files, postings and record-keeping in accordance with applicable laws
Develop and manage an employee recognition program including employee birthday and anniversaries
In partnership with the Sr. HR Advisor and/or other subject matter experts, design, develop and implement human resource strategies and plans that contribute to the overall success of employees and the organization
Participate as an integral member of the Administration team to ensure the people and organizational perspective is considered in all proposed business decisions and organizational changes
Additional ad-hoc special projects as assigned

Payroll - 30%
Process bi-weekly payroll in Zenefits, our HRIS & Payroll system of record. Collect, calculate, enter, confirm, and maintain accurate and timely payroll data
Update payroll records by reviewing and approving employee changes, insurance coverage, deductions, job titles, department/ division transfers, etc.
Maintain or attain Administrator certifications for Zenefits payroll and HRIS system
Maintain all records in preparation for internal and external audits
Timely set-up and manage required state and local registrations for new and existing employees
Cooperate with US Department of Labor on all statistical collections for demographics and data
Reconcile and balance payroll accounts by resolving payroll discrepancies
Provide payroll information by answering questions and requests
Maintain payroll guidelines by writing and updating policies and procedures
Comply with federal, state, and local legal requirements by studying existing and new legislation enforcing adherence to requirements and advising management on needed actions
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and establishing personal networks
Ensure year-end W-2s are timely completed and accurate

Possible Additional Duties

Depending on the location of the final candidate, if in either Seattle or Brooklyn, NY, position may include light office management duties including:
Ensure the clean, smooth and functional running of office
Maintain the proper functioning of general office equipment including copier, postage machine, etc.
Local office liaison for deliveries, office set-up, office entry, Seattle/NY new hire welcome tour of office
Safety warden for office; ensures adherence with current safety and local COVID mandates
Main office line "virtual" receptionist
Local point of contact with landlord, building staff and other service professionals
Qualifications

Qualifications & Essential Skills
Bachelor's degree or relevant work experience
Preferred: A minimum of 4+ years of starting/running an HR department, ideally in a start-up environment
Preferred: 3 years minimum direct experience managing or running payroll and benefits administration in a small company
Preferred: HR Certification (PHR, SPHR, other HRM accredited certificate)
Direct working experience with Zenefits HRIS and Payroll or other similar HRIS system highly desirable
Working knowledge of applicable US and state labor laws and regulations
Awareness and/or prior working knowledge of the following HR disciplines: consulting and coaching, employee relations, communications, organizational design, recruitment and selection, building high performance teams, conflict management, performance management, learning and development, compensation and benefits administration and project management
Demonstrates business acumen and internal consulting skills
Culture evangelist and role-model; high-touch and responsive customer service approach
Proven ability to balance multiple and sometimes competing priorities within tight timelines; prior HR project management experience highly desirable
Strong ability to analyze complex issues and determine the best solution or course of action to meet organization needs
Able to think systemically and anticipate impacts to other groups, systems and processes
Demonstrates and promotes respect, inclusiveness and belonging as a reflex, not an initiative
Can influence at all levels
Highly developed communication skills, both verbal and written
A self-starter, with demonstrated initiative, tenacity and flexibility
Proven team player with the ability to work effectively in cross-functional teams and to develop and maintain collaborative working relationships
Wide latitude to operate independently with a proven track record of owning programs and initiatives at all levels, from development and design to execution and details with the ability to take full ownership of strategy from ideation to creation and execution

Additional Information

Additional Information

APPLICATION PROCESS

Applicants must submit a resume and cover letter explaining why you're a great fit for this position. Applications without both a resume and cover letter will not be considered.

Total compensation package includes a competitive benefits package, including medical, dental and vision insurance. No phone calls, please.

Cultivating an inclusive staff is central to Grist's focus on advancing equity. We're interested in hearing from people who can work with diverse colleagues of varied experience. Candidates of all backgrounds are strongly encouraged to apply. Grist is an equal-opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Keywords: Grist, Daly City , HR Manager, Human Resources , Daly City, California

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