Human Resources Coordinator

Company: North East Medical Services
Location: Daly City
Posted on: May 24, 2023

Job Description:

The HR Coordinator reports to the Sr. HR Manager and supports the Human Resources Department. This role provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry. The HR Coordinator will be the main point of contact for candidates throughout the onboarding process and will conduct New Hire Orientation. The HR Coordinator assists with guiding employees through various human resource processes, answering questions about policies, and provide support in administering employee health/welfare plans. The HR Coordinator will support the HRBPs, Sr. Benefits and Leave of Absence Specialist, Recruitment and the HR Compliance Team as needed.

ESSENTIAL JOB FUNCTIONS:

• Communicate with candidates regarding new hire paperwork and processes
• Process onboarding (i.e., onboarding paperwork, submit background checks, schedule employee health clearance, benefits, etc.)
• Accurately input information from the employment application into ADP Select to run background information
• Reports inconsistencies from employment application versus the qualifications from the job description and discrepancies from background checks
• Conducts New Hire Orientation
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files
• Process employee badges
• Performs customer service functions by answering employee requests and questions
• Communicates messages to appropriate personnel in an accurate and timely manner
• Documents all changes and completes entry of changes from Personnel Action Forms (PAF) into ADP (changes in salary, title, status, reporting, etc.)
• Audits and maintains accurate employee data in ADP Workforce Now, ADP Select, and Navia to ensure integrity of HR and employee information (i.e., employee personnel and employment profiles, benefits, forms, etc.)
• Run and create reports from ADP and other HRIS systems
• Participate in all benefit open enrollment annual elections and presentations
• Completes administrative tasks and assists with specials projects as requested
• Performs other job duties as required by manager/supervisor.
  
  QUALIFICATIONS:
  
  • Bachelor's degree or higher in Human Resources or related field
  • 1+ years' experience in Human Resources
  • aPHR, PHR or SHRM-CP certification a plus
  • Knowledge of local, state, and federal law
  • Knowledge of FLSA, FMLA, COBRA
  • Knowledge of HRIS systems. Experience with ADP Workforce Now a plus.
  • Basic knowledge of payroll law
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Ability to work with all levels of staff
  • Must have strong organizational skills and be detail oriented
  • Strong knowledge of Microsoft Office Suite
  • Must be a self-starter and takes initiatives
  • Ability to multi-task and prioritize work
  • Ability to work with highly sensitive and confidential matters
  • Proven ability to work in a fast-paced environment
  • Previous health care experience is a plus
  • Ability to analyze situations and make decisions
    
    LANGUAGE:
    
    • Must be able to fluently read, write and speak English
    • Ability to speak Chinese (Cantonese or Mandarin) is an asset
      
      STATUS:
      
      This is an FLSA Non-exempt position.
      This is not an OSHA high-risk position.
      
      NEMS is proud to be an Equal Opportunity Employer welcoming diversity in our workforce. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
      
      NEMS BENEFITS: Competitive benefits, including free medical, dental and vision insurance for employee, spouse and/or children; and company contribution to 401(k).

Keywords: North East Medical Services, Daly City , Human Resources Coordinator, Human Resources , Daly City, California